WorkMate Procurement Manager™ is a web-based, self-service requisitioning application that controls and simplifies procurement across any organization. Employees may create, manage and track their own orders from initiation to fulfilment while the built in workflow management system makes sure the relevant business processes are followed.

A sophisticated approval process is mapped against any companies standing financial instructions to ensure compliance against any existing procedures. Where more complex purchasing is required business processes can be automatically modified to redirect requisitions and orders to professional purchasers for further qualification and completion. There is also the capability to generate complex free text orders or supplier RFQ’s for pricing and product updates. The purchasing department can retain central control and can be included whenever needed. This helps to ensure that existing pricing, policies and contract agreements are reflected in every transaction.

WorkMate
Order Manager ™

When requisitioners or buyers release their orders to suppliers for response they have access to a number of unique ways of communication. Traditional methods such as email, fax, print and B2B services are available but ADB has developed some additional unique methods for interaction with the supplier to fulfil any transactions. This includes options such as a self service supplier portal, infrequent supplier configuration, specially crafted emails to link the supplier to the required status on an order and a number of supplier confirmation processing options. The supplier can also respond to free text orders or RFQ’s with product and pricing details for the buyer to accept. The objective is to provide the requisitioner with the ability to communicate effectively outside of their network and the supplier with the tools to complete any order requirements with ease and efficiency.


WorkMate
Goods Receiving™

A detailed goods receiving function is also incorporated into the applications to enable the appropriate and correct delivery of any goods. This process supports multi-stage goods receiving where items can be delivered to multiple locations in an organisation and have the final requisitioner complete the process. An option also exists to enter serial or individual numbers against items received for future tracking in WorkMate Asset Tracking™ or another asset management tool. Further information can also be entered such as delivery note information or further comments to the final requisitioner. Any quality handling procedures that were attached to the initial requisition will also be present at this time so the goods receiver will be aware of any special instructions or precautions to take. If everybody can always tell where an order is currently in an organisation the then less time is wasted trying to find them.

WorkMate
Invoice Control™

When any orders have been fully received the customer has the option of using a built in application for managing invoice control and release. This application brings together all aspects of the transaction from requisition to order to goods receipt note for analysis prior to committing this information to any financial system. The system will automatically match all of these elements and will allow the addition of other financial information such as the supplier invoice number, account details and payment information. All values, cost codes, financial periods, projects codes, account information, etc can be modified at this stage to ensure that the transaction can be completed efficiently and correctly. This information can then be delivered via an application interface into any financial system for final reconciliation. Automated payment can also be supported from this module where a completed financial transaction can be posted and payment terms and details electronically sent to a provider for final payment.